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GUIDELINES

A dedicated ppt conference template (in 16:9) is available HERE (not mandatory) for the download in support to the oral presenters

ORAL PRESENTERS

The presenters are kindly requested to upload their presentations on the dedicated laptop of the speaker ready corner located in each conference rooms, a technician, and a member of the Organising Team will be present to assist during the process. Presentations will have to be uploaded via USB stick up to 30 minutes before the start of the session.

Before doing so, please check the online program for the following information:

  • Date of the presentation
  • Title of the session
  • Order of the presentation (e.g., 1st, 2nd, 3rd….)

File name convention and format

Please name your presentation according to the following:

  • Presentation Order in the session
  • Presenter Last name

E.g., 01_Brown.pptx/pdf

For each accepted contribution you can upload one file (max 230MB) as ppt, pptx or pdf. The suggested format for presentation is 16:9. Presenters are advised to check prior to their session start if formulas/animations/videos are shown correctly. Please ensure you are in the session room at least 30 minutes before the session begins to meet with the session chairs, who will be near the stage. For the speakers in the Big Hall, during the session, a member of the technical team will launch the presentation for you. The presenters must change the slides with the “slide advance device” placed on the podium. In smaller rooms e.g. James Cook, Forcada, Training rooms and Uliveto Facilities, a technician will be permanently in the room to assist in case of problems.Any presentation from personal laptops is not allowed to ensure a smooth program running and minimise the transition time between presentations.

For any enquiries related to the guidelines please contact:

POSTER PRESENTERS

The required poster size is A0, portrait orientation. Poster width should not exceed 90 cm (36″) height should not exceed 122 cm (48″).
Poster authors are expected to present their posters to the scientific community during the 2 dedicated poster sessions to be held on 22 and 23 November 2023 from 18:00 pm to 19:00 pm in the Tent outside the Big Hall room. Poster presenters are kindly invited to consult the online program to check in which day the poster is assigned. Lunch and coffee breaks could also be opportunities to present the posters. Please take the opportunity to read other posters and exchange contact information. Poster presenters may want to have A4 copies of their posters and their business cards available for distribution.

Mounting
Poster presenters should bring their own posters already printed. No printing of the posters will be possible onsite. All posters should be mounted before the poster session(s), i.e. starting from 22 and 23 November AM coffee break through the lunch break. Material for mounting the posters will be provided at the poster session area. Please check that your poster is located on the correct board. The poster list will be available in the Tent. Posters should be dismounted by the end of the event, those that have not been removed will be disposed-off.

Printing Services in the Frascati Area

The posters can also be printed through some printing services in Frascati to avoid carrying the poster on the airplane. If the poster authors would like to print their portrait A0 posters, they can refer to the shops below that offer A0 color printing services: